Travel & Reimbursement
Northwestern's Travel Program
Northwestern provides faculty and staff* access to two travel agencies as well as numerous contracts and negotiated rates related to business travel for airfare, hotels (local, national, and international), and rental cars. The Travel program also allows Northwestern faculty and staff to directly bill some travel expenses to their department/unit chart string rather than submitting requests for reimbursement. For more information on the benefits of booking travel through Northwestern's program, visit the About the Travel Program page and the Want More Information section below.
*For information about program eligibility, including for part-time employees and graduate students, visit the Program Eligibility page.
Already Familiar with Northwestern's Travel Program?
Book a trip using one of our three contracted travel agencies now:
| Egencia |
Travel 100 Group |
|
|---|---|---|
| Contact Info |
877-801-3068 (toll-free) |
847-256-7570 |
| Hours of Operation | 24/7 | M-F: 9 am-5 pm Sat: by appointment only 24/7 emergency support: 800-823-2593 |
For a detailed comparison of these agencies' services and fees, please visit the Travel Agencies page.
For more information on using Northwestern's online booking tool, please visit the Egencia page.
Need to Submit a Travel Reimbursement?
For information on Northwestern's Travel, Entertainment & Courtesy policy and how to be reimbursed for qualifying travel expenses, visit the Policies and Reimbursements page.
Printable reimbursement forms:
Want More Information about the Travel Program and How to Book University Travel?
- Travel Agencies: Learn more about Northwestern's three travel agencies and how to book travel for faculty and staff, including an overview of agency fees and services as well as tips on how to book travel through Egencia.
- Air Travel: Learn about Northwestern's contract with United, other airlines included in the travel program, and how to book airfare through the three travel agencies.
- Hotels: Learn which nationwide hotels offer discounts to Northwestern travelers, information on local hotels, and the options for booking hotels. Read important information about direct billing hotel reservations.
- Rental Cars: Learn about discounts available through National Car Rental and Enterprise Rent-A-Car and how to secure these discounted rates.
- Policies and Reimbursements: Learn about the key policies relevant to University travel, including sponsored program travel, and about how to get reimbursed for all travel-related expenses that are not directly billed through the Travel Program.
- International Travel: Learn about international health insurance and other considerations when traveling abroad.
- Arranging Guest Travel: This section provides an overview and guide for arranging and paying for travel for guests traveling on behalf of Northwestern, including information on:
- negotiated rates for local hotels (near the Chicago and Evanston campuses)
- booking guest travel through Northwestern's three travel agencies
- Dining Discounts for local restaurants
- guest-related policies
- reimbursement forms for guests
1801 Maple Avenue, Suite 2300
Evanston, IL 60201
travel@northwestern.edu
847-491-7569
Jeffrey Levin
Manager of Travel Services
jhlevin@northwestern.edu
847-491-5993