Timesheets
Biweekly employees (non-exempt) are paid every two weeks and salaried employees (exempt) are paid the last day of the month.
Please reference pay dates and corresponding cut-offs schedule for biweekly hire paperwork.
Time Entry
Workforce Software(WFS) is used by biweekly-paid regular staff, temporary employees, and student employees to log hours each pay period. Monthly-paid staff, librarians, and postdocs use WFS to record vacation, sick, and other leave time each month.
You may log in to WFS from desktop or mobile.
For Employee - Timecard Entry and Approval
All biweekly staff and temporary employees must record their work and leave time in the WFS every pay period.
Supervisors of exempt staff and post-docs must sign off on their employees’ leave time on a monthly basis; time for each month must be approved by the 12th day of the following month. Any employee’s time sheet that is not signed off by a supervisor or backup approver must be printed, signed and dated, and mailed to the askHR@northwestern.edu after the approval deadline. If an exempt employee takes no leave in a particular month, that month still must be approved to confirm that no time was taken.